Rent Our Facility

Make us your home for private rentals, gatherings and meetings! Our outstanding meeting rooms, game room, gym space and full kitchen make anything possible. Come by anytime and we will take you on a tour of all we have to offer and let us help you plan an event your guests will never forget.

Designated areas of the Robert L. Taylor Community Complex (RLTCC) are available for special occasion events, private parties, and meetings. Prices vary by room and length of time. All events are subject to Management Approval and require a signed Usage Agreement with the City of Sarasota.

Reservation Process

To reserve a space for a special event, fill out a Room Reservation Form (also available at the front desk). Submit the form to the Administrative Specialist (if available) or the front desk attendant, and an RLTCC staff member will contact the applicant for approval or denial. If the date is available and the event is approved, the applicant will receive a written price quote. A Usage Agreement will then be drawn up, and upon signing the agreement, the applicant will pay a non-refundable deposit equal to 20% of the event total to hold the date.

General Information/Damage Deposits

Use of tables and chairs is included in the rental fees. The complex has 250 black chairs, 26 round 60” tables, and 16 8-foot-long banquet tables. You may also rent tables and chairs from a vendor at your own expense.

A $200 damage deposit is required for all rentals (without alcohol) and may be refunded after the event provided that nothing is damaged (including walls during decorating) and the area is cleaned. RLTCC staff will empty and take out the garbage and mop the floors. If the facility is not left in the same condition it was found, the deposit will be forfeited, and you may be invoiced for damages.

• The permit holder must pay a damage deposit of $200.00.
• The permit holder must pay a cleaning fee of $150.00 per 4-hour rental.

Events Involving Alcohol

Alcohol is allowed to be served at events if the following criteria are met:

• The permit holder must pay a damage deposit of $500.00.
• The permit holder must pay a cleaning fee of $150.00 per 4-hour rental.
• The permit holder must provide proof of Host Liquor Liability Insurance coverage with limits of $1,000,000/$2,000,000, naming the City of Sarasota as an Additional Insured. This policy must be purchased by the Permittee. A copy of the policy must be submitted to RLTCC at least 20 days before the event date.
• The permit holder will hire a Licensed Security Guard Company to provide security. The number of guards will be determined by City Staff. The guards will patrol the room and the parking lot for the entire length of the event.
• The permit holder will assume full responsibility for the acts and conduct of all persons admitted to the facility during the permittee's event. This includes enforcing the age restrictions on serving alcohol.
• If it is determined that alcohol is on the premises during an event and the above criteria are not met, the police will be called, the party will be stopped, and all participants will be escorted off the premises. There will be no refund of any rental fees or deposits.

Amenities and Usage Fees

Event rates are hourly, but a reduction in price is given if rooms are rented in 4-hour blocks.

Event Areas